Your Responsibilities
We are looking for a motivated and reliable Administration Assistant to join our Dubai team at the earliest possible date of entry. The role combines government liaison and visa processing duties with back-office support in accounting and sales administration.
The ideal candidate has a solid understanding of UAE government procedures and enjoys working in a dynamic business environment that requires accuracy, coordination, and communication across departments.
Public Relations / Government Liaison:
Handle all government-related tasks including visa applications, renewals, Emirates ID, labour and immigration procedures.
Business travel booking and visa preparations
Organization of guest accommodations and event planning
Coordinate with free zone or mainland authorities, ministries, and other official entities.
Maintain updated records of employee and company documentation (licenses, visas, permits).
Ensure compliance with UAE labour and immigration laws.
Accounting Support:
Assist with invoice preparation, payment follow-ups, and data entry in the accounting system.
Support the finance team with expense tracking, petty cash management, and document filing.
Coordinate with suppliers for invoice submissions and payment confirmations.
Sales Back Office:
Create quotations, proformas, and offers in the company’s ERP system.
Support the sales team with order tracking, documentation, and customer correspondence.
What we offer
Your Profile
The ideal candidate will have the following profile:
Proven experience as an Administration Assistant or similar function in Dubai (minimum 3 years).
Familiarity with UAE labour, immigration, and visa regulations.
Basic knowledge of accounting principles and ERP systems (Microsoft Dynamics experience is a plus).
Good organizational and multitasking skills with attention to detail.
Strong communication in English; Arabic is an advantage.
